A fund structure is formed in the Lender Portal to group related funds together under an overarching entity. Documents can then be managed from the overarching entity and inherited by the funds structured below.
Within the Vault Manager view there is a Parent Funds tab that can be clicked on to present the list of fund structures. These are identifiable by their unique ID – Fund Major ID. Additionally, the number of funds grouped within the fund structure is listed as the Amount of Child-Funds.
Clicking on a fund structure opens a tray which defaults to the Child Funds tab which lists more detailed information about each of the funds grouped within this structure. Any funds which are newly added and have not yet been engaged with have a New indicator alongside them.
The Documents tab can be accessed and offers the option to Upload Document (with similar steps to this guide about document management) and lists the documents that have been uploaded to this Parent Fund.
When uploading a document within the context of a fund structure, there is one additional screen after clicking Add Document(s) to Vault. This allows you to define which of the underlying funds should inherit this document. The toggles can set to Yes or No for the relevant funds that should, or should not, inherit this document. Once the inheritance settings (i.e. fund distribution) are finalised, you can click Save.
Clicking on one of the documents opens the document viewer which offers the ability to switch between versions of the document as well as deleting a version by clicking on Actions then the Delete Current Version action that then appears.
Clicking on the cog icon brings you to the Version Settings which allows for management of which underlying funds should inherit this document. The toggles can set to Yes or No for the relevant Child Funds that should, or should not, inherit this document. Once the inheritance settings for are finalised, they can be persisted by clicking Save Changes.
Returning to the tray that presents the details about the Parent Fund, clicking on the ellipsis beside any of the underlying Child Funds will present two options – Manage Document Distribution or View Fund.
Clicking on Manage Document Distribution offers the possibility to choose which documents this Child Fund should, or should not, inherit from the Parent Fund. This can be done by changing the toggles to Yes or No and then clicking Save. Additionally, this screen provides a route to view the documents by clicking on the eye icon to the left of the Yes/No toggle.
From the tray presenting the Parent Fund, if the View Fund option had been chosen from the ellipsis alongside a Child Fund, then this brings you into the Child Fund where the outstanding actions specific to that fund will be visible. Child Funds have an additional indicator visible alongside their name which indicates they belong to a fund structure and what the Fund Major ID of the Parent Fund is.
If you need any further assistance with this process please email our Support team at support@equilend.com